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Program Associate, Energy Efficiency For All

Program Associate, Energy efficiency for all

Location: San Francisco, CA

About Energy Foundation

Energy Foundation’s nonprofit mission is to serve the public interest by building a strong clean energy economy. Pragmatic and nonpartisan, the foundation supports education and analysis to promote policy solutions that build markets for clean energy technology. Advancing renewable energy, energy efficiency, clean transportation and other solutions can open doors to greater innovation and productivity—growing the economy with dramatically less pollution.

A partnership of leading foundations launched Energy Foundation in 1991 and Energy Foundation China in 1999. In the U.S., we advance energy efficiency and renewable energy in the power, transportation, and buildings sectors. The Policy and Public Engagement programs focus on strategy development, policy innovation, and campaign design, while the Strategic Communications Program develops capacities and strategies in the regions and nationally. The States and Regions Team is a cross-disciplinary team of policy, communications, and campaign experts dedicated to advancing strong state and regional climate and clean energy policies.

For more than 25 years we have supported grantees to help educate policymakers and the general public about the health and economic benefits of a clean energy economy. Grantees include business, health, labor, environmental, faith, equity, free-market, and consumer groups, as well as policy experts, military organizations, think tanks, and universities.

Energy Foundation’s founding office is in San Francisco, CA, with additional offices in Raleigh, NC; Chicago, IL; Washington, DC; and Las Vegas, NV.

About Energy Efficiency For All

Energy Efficiency for All (EEFA) is dedicated to linking the energy and housing sectors together in order to tap the benefits of energy efficiency for millions of low-income families. We work with electric and gas utilities and their regulators interested in innovative energy efficiency program designs. We advise housing finance agencies on best practices in building-owner engagement and finance products. We collaborate with owners, managers, businesses, and advocates in order to achieve energy savings in multifamily properties. Our project is a partnership of Energy Foundation, Elevate Energy, National Housing Trust (NHT), and Natural Resources Defense Council (NRDC).

Position Summary

The Program Associate’s (PA) primary responsibilities are to support the work of the EEFA program by leading internal coordination, project management, and the processes of grants in different states and coalitions. The PA will also work to enhance strategy development, successfully track the grantmaking process, and engage in partner, funder, and ally relationships. The PA will arrange meetings with grantees, consultants, and funders; track and manage the EEFA budget; review grant proposals; draft reports; arrange meetings and conferences; and communicate with grantees and funders on a variety of issues. In addition to the EEFA program, the PA will collaborate and coordinate with other teams and programs. The PA will have the opportunity to organize convenings with Energy Foundation partners and grantees, and also contribute to other institutional efforts.

Reports to

The PA reports to Jennifer Somers, Program Director, Energy Efficiency for All, and is a member of the U.S. Programs Department, National Policy Team.

Responsibilities

Project Management/Internal Coordination

  • Work in conjunction and coordinate across national EEFA partners (NRDC, NHT, and Elevate Energy) to align on communications, quarterly meetings, logistics, and partner engagement.
  • Engage with the Network for Energy, Water, and Health in Affordable Buildings (NEWHAB)—Energy Foundation is the fiscal sponsor for NEWHAB—and work with NEWHAB staff to plan and develop internal and external communications, program planning, and gatherings.
  • Ensure EEFA Program Director (PD) receives support in developing and editing EEFA strategy documents; provide timely feedback on funder reports and proposals; work in partnership with EEFA partners in finalizing communication documents and other EEFA-related work.
  • Manage the annual planning and budgeting process for EEFA and work alongside other PAs in coordinating funding levels across programs and issue areas.
  • Serve as the primary point of contact for logistics, administrative, and operational systems for all grantees, consultants, EEFA state coalitions, and partners.
  • Ensure effective coordination and integration within the regional offices and promote collaboration via information-sharing and regularly scheduled check-in meetings.
  • Facilitate networking and information-sharing between grantees/consultants across EEFA and the state coalitions to build connections and rapport.
  • Organize regional/statewide meetings and gatherings for EEFA coalitions and support in the logistical and administrative processes.
  • Generate and implement ideas for systems, programs, and operational improvement.

Grantmaking

  • Consistently and accurately process proposals, reports, grants, contracts, and invoices/reimbursements from start to finish in appropriate systems.
  • Working collaboratively with other PAs and PDs, create and manage program budgets and reconcile budget to actuals.
  • Assist senior program staff to conduct due diligence on proposals or prospective grantees. Directly engage with grantees and consultants to seek additional information as needed.
  • Assist the team in managing relationships with funders, including organizing meetings and funder briefings and providing funder updates.

Communication

  • Schedule and handle logistics for calls and meetings, and in correspondence use Energy Foundation language, tone, and style.
  • Support PD to foster information-sharing and learning networks among grantees and thought leaders.
  • Prepare initial drafts of documents and presentations for internal and external audiences, such as board dockets, proposals, and presentations.

Build the Team

  • Work closely with others on the EEFA national team and Energy Foundation’s States and Regions program to coordinate strategy, meetings, and grants.
  • Generate and implement ideas for systems, program, and operational improvement.
  • Maintain collaborative relationships with peers and colleagues. Contribute to a positive working environment.
  • Project manage EEFA and States and Regions activities and events in coordination with colleagues, such as funder convenings, annual strategy planning with grantees, etc.
  • Conduct basic research to support strategy and grantmaking.
  • With assistance from supervisor and others, formulate own learning and development plan. Identify and seek out professional development opportunities, including networking, informational interviews, training, projects, etc.

Additional Tasks

  • Project manage logistics for meetings and conferences including communication to attendees, speaker coordination, venue selection, contract AV needs, day-of coordination, and budget management.
  • Support meeting-agenda development in collaboration with colleagues and external partners.
  • Support maintenance and updates to team intranet and other document retention platforms such as Google Drive and Box.
  • Provide support as needed to regional teams on a variety of projects.
Qualifications
  • Two years of experience in an administrative support role.
  • Demonstrated knowledge and experience in one or more of the following areas: affordable multifamily housing, electricity markets and regulation, renewable energy, climate, environmental studies, or public policy.
  • Technical skills: intermediate or advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive, Docs, and Sheets. Experience using cloud-based relational database systems, such as Salesforce, preferred.
  • Multitasking: experience supporting multiple priorities and juggling a variety of tasks for one or more individuals in a team environment.

Other requirements

  • Ability to travel approximately 6 times a year for 2-3 business days at a time.

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to spend extended hours at the computer.

This position requires moderate levels of domestic travel.

Work environment

The Energy Foundation is located in the Bently Reserve building in San Francisco, a LEED certified establishment, easily accessible via public transportation. The office environment is a typical office, with moderate noise levels, shared kitchen facilities, and a collegial atmosphere. This position resides in open shared office space. On occasion, there are activities or events after work hours.

Compensation

Energy Foundation provides a comprehensive benefits package, including competitive salary, medical, dental, vision, disability, and retirement benefits and paid time off.

Energy Foundation staff work in service of a clean energy future for all. We are committed to creating a diverse environment and are proud to be an equal opportunity employer.

How to Apply

Energy Foundation is an equal opportunity employer and all qualified candidates are encouraged to apply as soon as possible. To be considered, please submit your resume and a cover letter below expressing your passion for the mission and fit for the role.