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Program Coordinator, Northeast

PROGRAM coordinator, NORtheast

Location: Washington, DC

About Energy Foundation

Energy Foundation’s mission is to serve the public interest by building a strong clean energy economy. Energy Foundation supports education and analysis to promote non-partisan policy solutions that advance renewable energy and energy efficiency while opening doors to greater innovation and productivity—growing the economy with dramatically less pollution. We are a complex, multi-site, multicultural nonprofit organization with big plans for the future. Now into the tenure of a new CEO, Energy Foundation has embarked on a major strategy refresh, a prioritized commitment to Diversity, Equity and Inclusion (DEI), and rapid geographic expansion.

For more than 25 years, Energy Foundation has supported grantees to help educate policymakers and the general public about the health and economic benefits of a clean energy economy. Our grantees include business, health, environmental, labor, equity, faith, and consumer groups, as well as policy experts, think tanks, universities, and more.

Our comprehensive approach advances energy efficiency and renewable energy in the power, transportation, and buildings sectors. Working together, our Policy and Public Engagement programs focus on developing innovative policies and campaigns to help propel clean energy development in these sectors, while our Strategic Communications Program develops powerful narrative and communications strategies designed to build support for our work regionally and nationwide. Our States and Regions Team is a cross-disciplinary team of policy, communications, and campaign experts dedicated to advancing strong state and regional climate and clean energy policies.

Energy Foundation’s founding office is in San Francisco, CA, with regional offices in Raleigh, NC; Chicago, IL; Washington, DC; and Las Vegas, NV.

Position Summary

Energy Foundation is looking for an organized, detail-oriented, and creative problem-solver to join our Northeast Regional Team as the region’s first Program Coordinator. The Program Coordinator will support our Northeast Office’s internal coordination, maintain the region’s multi-million-dollar budget, and work closely with other regional offices and headquarters (HQ) to help enable an organized, efficient, and ambitious team. Much of the Program Coordinator’s time is focused on project and budget management as well as some limited grant management on the most complex grants in the region. Other key duties include running weekly team meeting agendas, managing the annual planning and budgeting process, and office administration.

Reports to

Reports to the Senior Regional Director, Northeast, and is a member of the U.S. Programs team.



  • Manage master Northeast budget across all relevant platforms, maintaining its integrity in real time. Coordinate with Program Associate on state budgets and ensure accurate reconciliation on a regular basis. 
  • Develop expert knowledge of Energy Foundation grantmaking systems to serve as point of contact with HQ in managing the region’s most complex grants and contracts and support Northeast staff in fully utilizing grant-management capabilities.
  • Coordinate the grant and contract timelines for the year.
  • Partner with the Northeast team to assign funding sources to grants/contracts from several funding initiatives related to the Northeast.
  • Work with the Northeast team to create summaries of grant portfolios.
  • Oversee the quality and integrity of the Northeast Office grantmaking systems and processes to ensure timely and smooth integration across the organization in moving resources to the field. 
  • Assist the Program Associate in executing grants/contracts during times of high volume of grantmaking.

Project Management/Internal Coordination

  • Serve as the Northeast Office lead on internal office coordination.
  • Organize, plan agenda, and facilitate weekly team check-in meetings.
  • Manage office calendar and workflow schedule, to help balance team workloads related to grants, project-task deliverables, travel/events, etc. 
  • Coordinate key Energy Foundation processes for the Northeast Office, such as the annual Strategic Planning Process, annual Budget Planning Process, and State Director and other consultant search processes, in partnership with the relevant staff. 
  • Design and coordinate the process of Priority State/Program Launch(es) across Energy Foundation staff, grantees, and funders.
  • Serve as the primary point of contact between the HQ Operations Team on projects or processes that are not grant- or contract-specific (e.g., G&A budgeting, software transitions, new grant application templates).
  • Assist the Northeast team in facilitating greater integration with colleagues across Energy Foundation. 
  • Ensure effective coordination and integration within the Northeast Office, including implementing tools and systems to support collaboration and information-sharing (e.g., Asana, Evernote/One Note, Drive, Box).
  • Serve as the primary liaison, point of contact, and coordinator for IT, office space, etc.
  • Conduct basic research to support strategy and grantmaking.
  • Support relevant team members with campaigns, policy, and/or communications work as needed.

External Coordination

  • Coordinate events, including Northeast convenings, which involves retaining consultants/vendors, identifying and securing venues, designing project timeline, coordinating with others, and managing project deliverables. 
  • Work with the Northeast team to establish and/or maintain region-wide coordination as needed. 


  • Bring a high degree of cultural competency to building and maintaining collaborative relationships with Energy Foundation peers and colleagues in line with the foundation’s Diversity, Equity, and Inclusion efforts.
  • Coordinate internal Northeast Office events and trainings, (e.g., annual retreat, “fun days,” DEI workshops)
  • Generate and implement ideas for systems, program, and operational improvement.
  • Maintain collaborative relationships with peers and colleagues. Contribute to a positive working environment
  • Deliver constructive feedback to colleagues up and down the org chart.
  • Formulate own learning and development plan, with assistance from the supervisor and others. Identify and seek out professional development opportunities, including networking, informational interviews, training, projects, etc.

Strategic Partnerships 

  • Manage Northeast-specific elements of funder proposal timelines and integrate into ongoing Northeast Office priorities to ensure timely transfer to Strategic Partnership team for formal submission.
  • Support the development of funder engagement strategies and other material.
  • Demonstrated knowledge and experience with complex project management, customer relations, matrixed organizations, and an intermediate knowledge of clean energy and climate subject matter.
  • Proactive and able to work with limited guidance on a diverse array of projects.
  • Team player who is able to work collaboratively in a multicultural, diverse environment to support the team’s goals and members.
  • Experience supporting multiple priorities and juggling a variety of tasks for one or more individuals in a team environment.
  • Organized problem-solver with demonstrated attention to detail.
  • Technical skills: advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive, Docs, and Sheets, and Box. Experience using cloud-based relational database systems, such as Salesforce, preferred.

Other Requirements

Ability to travel 4-6 times a year for 2-3 business days at a time.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to spend extended hours at the computer. 

This position requires low to moderate levels of domestic travel.

Work Environment

The Energy Foundation’s Northeast regional office is located in the Hall of the States, which is in the Capitol Hill neighborhood of Washington, DC, and conveniently located near several public transportation stops. On occasion, there are activities or events after work hours. The office environment is collegial and collaborative.  

Energy Foundation staff work in service of a clean energy future for all. We are committed to creating a diverse environment and are proud to be an equal opportunity employer.

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How to Apply

Energy Foundation is an equal opportunity employer and all qualified candidates are encouraged to apply as soon as possible. To be considered, please submit your resume and a cover letter at the link below, expressing your passion for the mission and fit for the role.